By using the Email Settings, Hostfully will funnel all outgoing email messages through your mail server, and those messages will be stamped as coming from your business's email address instead of Hostfully's. This will also allow you to keep a record of all messages sent by the system on your behalf (they will show in your Sent inbox)
STEP 1: ACCESS THE EMAIL SETTINGS PAGE
Navigate to Agency Settings > Email Settings tab
STEP 2: ENTER YOUR EMAIL SERVER SETTINGS
If you're using gmail or gmail for business, enter:
- your email address
- smtp.gmail.com as the Mail Server Hostname
- 587 as the Mail Server Port
- re-enter your gmail address
- enter your email password
- click Save
Then click on the Test Email Settings button to check if your settings are correct.
If you're not using gmail, make sure you use the port 587 (SMTP Authentication port), and not port 25. SMTP Authentication is required for message submission and message proxying to email servers (see http://www.jscape.com/blog/smtp-ports for more details on this topic)
Special Case 1: Handling for Standard Gmail Accounts
(See Special Case 2 for Business Gmail Accounts)
Google has introduced feature called App Passwords
This allows Gmail users to create dedicated password. That is the best and most secure way of allowing Hostfully PMP sending emails using your Gmail Account without exposing your main password.
In order to be able to create dedicated App Password for Hostfully PMP you need to have 2-factor authentication set up for your google account. Here's an article from google on how to do that: https://support.google.com/accounts/answer/185839
Once you have 2 factor authentication set up follow these steps:
1. Go to https://myaccount.google.com
2. Click security on the left
3. Click App Passwords (google may ask you to confirm the action with your password):
4. Below the table with already generated App Passwords (it might be empty) there's a simple form to generate new dedicated password.
Select Mail as app and Other as device, enter password name (f.ex. "Hostfully PMP Password") and click Generate
5. You should see a pop up with your dedicated password - save it! Once you close the pop up you will not be able to see that password again.
6. In Hostfully PMP navigate to Agency Settings > Email Settings tab
7. Enter the password generated shown in step 5 under Mail Server Password
9. Click Test Email Settings to verify you have successfully set up your Gmail account for mailing.
Special Case 2: Handling for Gmail for Business accounts
For Google for Business accounts, log in as an administrator on your Google for Business console and head to Security > Advanced Security Settings, then select
Allow users to manage their access to less secure app.
After this, you must also follow the steps included in Special Case 1 to ensure your settings are correct at the individual account level as well.