By using the Email Settings, Hostfully will funnel all outgoing email messages through your mail server, and those messages will be stamped as coming from your business's email address instead of Hostfully's. This will also allow you to keep a record of all messages sent by the system on your behalf (they will show in your Sent inbox)
STEP 1: ACCESS THE EMAIL SETTINGS PAGE
Navigate to Agency Settings > Email Settings tab
STEP 2: ENTER YOUR EMAIL SERVER SETTINGS
GMAIL
If you're using gmail or gmail for business, enter:
your email address
smtp.gmail.com as the Mail Server Hostname
587 as the Mail Server Port
re-enter your gmail address
enter the password for your email account
click Save
test your mail settings to ensure you receive a success message. If you don't please see Step 3
Then click on the Test Email Settings button to check if your settings are correct. An email will be sent to your address to make sure it's correctly set up.
NON-GMAIL
For everything else:
your email address
google search your mail server hostname to find it - for godaddy it is smtpout.secureserver.net. For example, we searched "mail server hostname for godaddy" and smtpout.secureserver.net was a top result.
587
re-enter your email address
enter the password for your email account
click Save
test your mail settings to ensure you receive a success message. If you don't please see ensure you are allowing less secure apps in your mail settings.
Note: SMTP Authentication is required for message submission and message proxying to email servers (see http://www.jscape.com/blog/smtp-ports for more details on this topic)
Example of SMTP Authentication on Office 365
Step 3: Setting 2 Factor Authentication for Gmail Accounts
This is needed to allow us to send the emails from your email address.
A.
If you have a standard gmail account you can skip to B. This is only for Business Gmail accounts which will need to do A and B.
For Google for Business accounts, log in as an administrator on your Google for Business Admin Console and head to Security > Less Secure Apps >
Allow users to manage their access to less secure app.
(Note: Changes may take up to 24 hours to propagate to all users)
(For more details, please refer to this help article by Google: https://support.google.com/a/answer/6260879?hl=en)
After this, you must also follow the steps included in section B to ensure your settings are correct at the individual account level as well.
B.
Google has introduced a feature called App Passwords
This allows Gmail users to create dedicated password. That is the best and most secure way of allowing Hostfully PMP sending emails using your Gmail Account without exposing your main password.
In order to be able to create dedicated App Password for Hostfully PMP you need to have 2-factor authentication set up for your google account. Here's an article from google on how to do that: https://support.google.com/accounts/answer/185839
Once you have 2 factor authentication set up follow these steps:
1. Go to https://myaccount.google.com
2. Click security on the left
3. Click App Passwords (google may ask you to confirm the action with your password):
4. Below the table with already generated App Passwords (it might be empty) there's a simple form to generate new dedicated password.
Select Mail as app and Other as device, enter password name (f.ex. "Hostfully PMP Password") and click Generate
5. You should see a pop up with your dedicated password - save it! Once you close the pop up you will not be able to see that password again.
6. In Hostfully PMP navigate to Agency Settings > Email Settings tab
7. Enter the password generated shown in step 5 under Mail Server Password
8. Save
9. Click Test Email Settings to verify you have successfully set up your Gmail account for mailing.
Please let us know if any question via support@hostfully.com or pop-up chat on the page's bottom.